June 2017- June 2019 Board

President - Ana Fleck

​Membership:  
Managing the wait list
Contacting prospective members
Sending membership forms to approved applicants
Emailing renewal forms at year end

Assembling duotangs for members that include:
The policies
The definition of an active member
Meeting dates and locations
Board roles

Vice President - Anthony McCutcheon

Before/at the first September meeting:
Set group meeting and board meeting dates.
Sign up presenters.
Give dates and names to website director.

Before each meeting:
Confirm with presenter & collect introduction.

Daily:
Check email & respond when capable/forward to other board member when necessary.
Keep current member email list up to date.

Scheduled:
Board meeting and general meeting reminders.

Secretary - Christina Roersma

Agenda:
Write up with help of last meeting's minutes.
Email to each board member for approval/additions.

Minutes:
Write minutes based on board meetings.
Email to board members for approval.

Attendance:
Take attendance at each meeting.
Send members 4 absences warnings.

Treasurer - Nicole Cahoon

Bank Deposits:
Paypal.
Branch (Support Board could help here).
Provide board with balance when necessary.

Cheques:
Keep cheque book.
Write cheques.
Reimburse members for their expenses.

Before each meeting:
Give restaurant headcount/confirm meetings at restaurant.

Director - Heather Green

Website maintenance

Online Store:
Membership fees/instalments.
Fees are prorated as Christmas event and lunches pass, so this dollar amount needs to be updated after each lunch meeting.
Guest lunch registration.
Christmas event table sales.
Christmas event ticket sales.
Christmas event table sponsorship sales.

Update any info board needs posted.

Post:
Members bios.
Meeting/Board meeting dates.
Social event information.
Names of presenters.
Attendance.

Supporting Director - Corey Zaal

The Facebook page, with help from fellow board members.
​
Also helps with any tasks requiring extra support.

Tasks might include:
Facilitating at the occasional meeting.
Doing bank deposits.
Handing out newsletters, announcements, etc at meetings.
Running door prizes at end of meetings.
Planning socials.
Helping with the Christmas Event.
Creating or printing the newsletter if responsible board member is away.
Taking attendance if responsible board member is away.
​Making Facebook posts to advertise for the group.

Supporting Director - Ian Adams

Meeting Newsletters

​Helps with any tasks requiring extra support.

Tasks might include:
Facilitating at the occasional meeting.
Doing bank deposits.
Handing out newsletters, announcements, etc at meetings.
Running door prizes at end of meetings.
Planning socials.
Helping with the Christmas Event.
Creating or printing the newsletter if responsible board member is away.
Taking attendance if responsible board member is away.
Making Facebook posts to advertise for the group.